+ KEY RESPONSIBILITIES (Action Verb – Object – Results)

• Provide secretarial services to the Bank in ensuring efficient administration thereof.
• Plan and put in place a robust governance framework
• Identify principal objectives, financial and other performance measures, as well as people and resource requirements for the Bank.
• Provide direction and technical advice to subordinates, share information and facilitate problem solving
• Plan and implement relevant measures in ensuring activities of the Bank are carried out within the acceptable governance framework.
• Maintain a comprehensive Authority Schedule for the Bank and effective system of statutory records for the Bank.
• Review the Terms of Reference of the relevant Board Committees and Management Committees within the Bank/Group.
• Contribute to meeting discussions as and when required and advising the relevant Management Committees on governance related matters.
• Organize and be responsible for proper administration of Board meetings in accordance with the relevant provisions of law and to record the minutes thereof.
• Ensure that all Board/Committee meetings are conducted smoothly.
• Ensure that all minutes of meeting are prepared accurately and on a timely basis.
• Ensure that all decisions of the Board/Committee are communicated to affected parties promptly and on a timely basis.
• Ensure that all entities strictly comply with relevant laws, regulations, policies and guidelines governing the Bank/Group as a financial services group

+REQUIREMENTS (Qualification/Experience/Skills)

Skills:

• Legal/Secretarial
• Corporate Governance
• Communication
• Problem Solving

Experience:

• Minimum of 2 - 3 years’ experience in Legal/Secretarial with relevant qualifications in related field.
• Good in English writing
• Related working experience in banking / financial industry.
• In-depth knowledge of latest financial regulatory reporting climate and ability to adapt to a variety of business models.
• Ability to manage relationships across department and section
• Excellent interpersonal and communication skills.
• Excellent administrative and planning skills.
• Strategic planning & organizing skill
• Influential communication & presentation skill.

Preferred level of Experience (by years/function/industry):

• At least 2 to 3 year experience in Legal/Secretarial function in Bank/FI.

Others requirement:

• Leadership
• Strong partnering & teaming capabilities
• Strong communication

Business

• Ability to deal with cross-department and section
• Task Management and deliver result within the timeline
• Technical
• Understanding of relevant laws on Banking and Financial Institution
• Others:
• Demonstrate positive attitude
• Attention to details
• High commitment