Personal Assistant to CEO

Report

Qoosi (Cambodia) Co., Ltd

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Aug 08, 2023

Reporting to executive management and performing secretarial and administrative duties. • Typing, formatting, and editing reports, documents, and presentations. • Entering data, maintaining databases, and keeping records. • Liaising with internal departments, answering calls, and making travel arrangements. • Managing internal and external correspondence on behalf of senior management. • Scheduling appointments, maintaining an events calendar, and sending reminders. • Copying, scanning, and faxing documents, as well as taking notes. • Preparing facilities for scheduled events and arranging refreshments, if required. • Ordering office supplies and replacements, as well as managing mail and courier services. • Observing best business practices and etiquette. • Manage information flow in a timely and accurate manner • Manage executives’ calendars and set up meetings • Make travel and accommodation arrangements • Format information for internal and external communication – memos, emails, presentations, reports • Take minutes during meetings • Screen and direct phone calls and distribute correspondence • Provide general administrative support. • Recording of minute meeting. • Others tasks assigned by management Minimum requirements: • Degree in Business Administration • Work experience as an Executive Assistant, Personal Assistant or similar role • 3-4 years of experience as a personal assistant would be advantageous. • Excellent Google Docs or MS Office knowledge Outstanding organizational and time management skills • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint. • Advanced typing, note-taking, recordkeeping, and organizational skills. • Ability to manage internal and external correspondence. • Working knowledge of printers, copiers, scanners, and fax machines. • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding. • Excellent written and verbal communication skills.