Roles

1. Managing,  creating, implementing and supervising policies/regulations, which  are mandatory for every employee and also having knowledge of  appropriate functioning;
2. Monitoring  attendance and tracking leave forms a major chunk of the HR  management function;
3. Enforcing  legal compliances, handling recruitment, attracting talents, hiring  resources, preparing training and professional development, KPI  tracking, employee evaluations and performance appraisals;

Duties

1. interDesigningnal  rules, regulations, policies, procedures, work flows and other  provisions necessary for implementations and disciplinary practices,  establishing and maintaining personnel records and reports,  maintaining company organization charts and employee directory;
2. Building  datasheet, report templates and forms for HR and Administration  works for his/her department, including property management for  implementation and reporting to Chief Operating Officer (COO);
3. Preparing  all types of administrative letters including announcements,  declarations, notifications, certifications, media and press release  as directed by COO;
4. Coordinating  and assisting with employee recruitment, hiring, HR orientation and  training, determining employee classifications and ensuring  completion of all appropriate paperwork for new employees;
5. Joining  to interview and evaluate the candidates with Head of Department  (HoD), manager and supervisors of other departments and reporting to  COO for review;
6. Joining  to evaluate the employees during and after probations and to conduct  performance appraisals for best-performance staff, promotions and/or  salary increments;
7. Reviewing  attendance, overtimes, worksheet and payroll for submitting to COO  for signature and then submitting to Finance & Accounting for  further actions taken;
8. Designing  job grade, job level, salary scale and conducting employee salary  survey and updating for COO to review and plan for implementations;
9. Working  with the Ministry of Labor and other government organizations for  legal compliance, employee registry, work permits, National Social  Security Fund (NSSF) and documentations and updating about the  public holidays, related notifications, announcements, declarations,  regulations and/or laws from the Ministries and other government  organizations concerned;
10. Preparing  Employee Handbook introducing the Company’s Rules and Regulations,  Polices and Provisions to be commonly executed and answering  employee questions regarding personnel policies, procedures and  benefits, researching and disseminating topical or timely  information to managers and/or employees on personnel issues;
11. Supporting  other departments to prepare Job Descriptions and Standard Structure  Manual (SSM) and sending back to their HoD for review and  finalizations;
12. Responsible  for weekly KPI tracking in the department and in other departments  for productivity evaluations and performance appraisal;
13. Organizing  the Company’s events for staff parties, workshops, seminars, tour  programs;
14. Developing  training and development programs by providing soft-skill training  at least once a month, organizing CSR activities, internship  programs and events for all staff to join and building team spirits;
15. Building  networks with job agencies for job announcements and recruitments,  joining job fairs with the Ministry and other companies for company  branding and collecting Candidate CVs;
16. Being  disciplinary and model-player of rule and regulation, tracking  disciplinary acts of all employees, applying penalty and measures  taken in case of violations and breach of the Company’s Rules &  Regulations (HR Policy);
17. Preparing  and proposing monthly and yearly HR Budgets, controlling and  reporting operation expenses, payrolls and pay slips;
18. Preparing  and coordinating all accident reports and worker’s compensation  reports;
19. Motivating  the employees to work together, support and cooperate with each  other, and building the environment, which recognizes top talents  and top performers;
20. Preparing  Job Descriptions, conducting Job Analysis & Evaluation to  develop Pay Structures & Compensation Models;
21. Participating  in HR projects (e.g. help organize a job fair event);
22. Performing  other tasks as assigned by COO;