Responsibilities

• Manage extensive and complex calendar for Senior management in a fast paced and dynamic environment.
• Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering.
• Screen incoming calls and determine the level of priority while using caution in dispensing information.
• Respond and follow up on manager's behalf.
• Arrange and maintain extensive travel plans and itineraries for travel of staff and / or visitors.
• Reconcile and timely complete expense reports, with thorough understanding of the policies.
• Maintain a poised attitude under pressure with the flexibility to adapt to changing priorities in a deadline driven environment.
• Extremely well organized with exceptional time-management skills.
• Ability to work independently and handle constantly changing needs.
• Demonstrate the highest level of integrity, confidentiality and trustworthiness.
• Team playing, approachable and positive attitude.
• Commitment and flexibility to work extra-time if needed.

Qualifications

• Strong PC skills -proficient knowledge of MS Outlook, Word, Excel, PowerPoint, Concur and capable to navigate with other internal applications.
• Effective interpersonal skills.
• Fluent in English and Spanish.
• Superior oral and written communication skills.
• Excellent communications etiquette and ability to manage competing priorities ie calendar management.
• Advanced skills to organize, prioritize, and seek guidance in managing multiple priorities and functions under time constrains.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
• At least five years of administrative experience ideally supporting Director level and or large staff.