Manager , Secretarial

KEY RESPONSIBILITIES (Action Verb – Object – Results)

•  Provide secretarial services to the Bank in ensuring efficient administration thereof.
•  Plan and put in place a robust governance framework
•  Identify principal objectives, financial and other performance measures, as well as people and resource requirements for the Bank.
•  Provide direction and technical advice to subordinates, share information and facilitate problem solving
•  Plan and implement relevant measures in ensuring activities of the Bank are carried out within the acceptable governance framework.
•  Maintain a comprehensive Authority Schedule for the Bank and effective system of statutory records for the Bank.
•  Review the Terms of Reference of the relevant Board Committees and Management Committees within the Bank/Group.
•  Contribute to meeting discussions as and when required and advising the relevant Management Committees on governance related matters.
•  Organize and be responsible for proper administration of Board meetings in accordance with the relevant provisions of law and to record the minutes thereof.
•  Ensure that all Board/Committee meetings are conducted smoothly.
•  Ensure that all minutes of meeting are prepared accurately and on a timely basis.
•  Ensure that all decisions of the Board/Committee are communicated to affected parties promptly and on a timely basis.
•  Ensure that all entities strictly comply with relevant laws, regulations, policies and guidelines governing the Bank/Group as a financial services group

REQUIREMENTS (Qualification/Experience/Skills)

Skills:

•  Legal/Secretarial
•  Corporate Governance
•  Communication
•  Problem Solving

Experience:

•  Minimum of 2 - 3 years’ experience in Legal/Secretarial with relevant qualifications in related field.
•  Good in English writing
•  Related working experience in banking / financial industry.
•  In-depth knowledge of latest financial regulatory reporting climate and ability to adapt to a variety of business models.
•  Ability to manage relationships across department and section
•  Excellent interpersonal and communication skills.
•  Excellent administrative and planning skills.
•  Strategic planning & organizing skill
•  Influential communication & presentation skill.

Preferred level of Experience (by years/function/industry):

•  At least 2 to 3 year experience in Legal/Secretarial function in Bank/FI.

Others requirement:

•  Leadership
•  Strong partnering & teaming capabilities
•  Strong communication

Business

•  Ability to deal with cross-department and section
•  Task Management and deliver result within the timeline
•  Technical
•  Understanding of relevant laws on Banking and Financial Institution
•  Others:
•  Demonstrate positive attitude
•  Attention to details
•  High commitment