Cambodia
Executive SecretaryOrkide Villa Co., Ltd
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03/11/2021 09:02:55
Directly Reporting to Chief Operation Officer (COO)
JOB PURPOSE:
  • The Executive Secretary provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal departments/projects and external business partners on all matters pertaining to Chief Operation Officer (COO). 
  • The Executive Secretary also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees related special projects. 
  • The Executive Secretary must be creative and enjoy working with the environment that is mission-driven, results- driven and in the management team’s work oriented.
Roles and Responsibilities:
  • Completes a broad variety of administrative tasks for COO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents submitted to get approval.
  •  Plans, coordinates and ensures the COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the COO's time and office. 
  • Communicates directly, and on behalf of COO on matters related to COO's initiatives. 
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 
  • Provides a bridge for smooth communication between COO and internal departments/projects and external business partners; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with COO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the company. 
  • Prioritizes conflicting needs; handles matters; proactively and follows-through on projects to successful completion, often with deadline pressures.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and all meeting minute taking and follow up action plan. 
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
MINIMUM REQUIREMENTS: 
 Education/Experience
  • Bachelor’s degree in Management, Business Administration or a related field.
  • Strong work tenure: 3-5 years of experience supporting Level Executives, preferably in an organization 
  • Experience and interest in internal and external communications and partnership development. 
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. 
Knowledge / Skills / Abilities
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision- making capability Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently 
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
4 - 6 years
Negotiation
1 candidate
05/29/2021 08:58:30
Full Time
Senior Level
Phnom Penh, Chamkar Mon
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